Vendor Registration
This conference offers an opportunity for vendors to demonstrate the latest technology-related offerings to educators, technology directors, and administrators from the 57school districts in our region.
The Vendor Hall, which sells out each year, will be open on November 10th from 9:00 AM– 3:00 PM.
Booth Information:
Single Booth – 8X8 – $350 – Includes wireless internet, two complimentary exhibitor badges, 8’ back drape, two 3’ side divider drapes, one line company booth identification name sign, one 120-volt electrical outlet, one table, two chairs.
Double Booth – 8X16 – $600 – Includes wireless internet, four complimentary exhibitor badges, 8’ back drape, two 3’ side divider drapes, one line company booth identification name sign, one 120-volt electrical outlet, two tables, and four chairs.
Click here to register, or click the read more icon at the bottom of this page.
Vendor Registration and fee must be received by the registration deadline of October 1, 2011, for vendor name to be in the conference program. Booth assignments will not be made until booth fee is paid in full. If the booth has not been paid by the deadline, the booth will not be guaranteed. Late registrations will be accepted as long as booths are available. If a vendor shares a booth with another vendor, the vendor submitting the registration is responsible for full payment. Deadline for requesting a booth is August 11th. No Refunds after October 7th.
Please send your full payment by October 1, 2011 to:
ESC Region VI
Attn: Melissa McClatchy
3332 Montgomery Rd.
Huntsville, TX. 77340
Phone: 936-435-8380
Email: mmcclatchy@esc6.net
Upon receipt of the vendor registration online and the full payment, confirmation of your booth reservation will be sent.
Read MoreAdvertising
Technology Conference Program Advertising
Are you unable to exhibit at the Region VI Technology Conference 2011? There is still a way your company information can be available to conference participants even if you can’t. We have 2 options for you.
1. Place an advertisement in our conference program. The color program is distributed to every participant and exhibitor in attendance.
2. Place a banner on our website from April 1, 2011 thru December 31, 2011.
Convention Program Deadlines
Insertion Order: September 1, 2011
Copy Deadline: October 7, 2011
Ad Rates
Inside Full Page $400
Inside Half Page $225
Inside Quarter Page $150
Web Banner $150
Ad Sizes
(Dimensions are in inches, widths by heights)
Full Page Trim Size 8½ x 11 (add 1/8” bleed)
Half Page 7½ x 5 OR 3¾ x 10
Quarter Page 3¾ x 5
Web Banner: Banner width must be exactly 500 pixels.
Mechanical Specifications
All print ads must be digital submissions. High-resolution PDF files are required.
All fonts and subsets of fonts must be embedded.
Color images must be 300 dpi or higher.
All image data must be in CMYK format.
Working files such as QuarkXpress, InDesign, PageMaker, etc. will not be accepted.
Page Specifications
Bleeds should be at least 1/8 inch
Final trim size is 8 ½” x 11”
Contact Information
Melissa McClatchy
3332 Montgomery Rd. • Huntsville, TX. 77340
Email: mmcclatchy@esc6.net
Phone: 936-435-8380
Fax: 936-435-8476
Click here to complete the Ad Insertion Form
Read MoreVendor Invitation
Education Service Center Region VI
3332 Montgomery Rd. • Huntsville, TX 77340 • Phone (936) 435-8484 • FAX (936) 435-8400
To: Vendor Addressed
From: Melissa McClatchy
Technology Integration Specialist/Conference Coordinator
Subject: Region 6 2011 Technology Conference
The ESC Region 6 2011 Technology Conference is scheduled for November 10-11 and will be held at the Region Center located at 3332 Montgomery Rd, Huntsville, TX. 77340.
This conference offers an opportunity for vendors to demonstrate the latest technology-related offerings to educators, technology directors, and administrators from the 63 schools in our region.
The Vendor Hall, which sells out each year, will be open on November 10th from 9:00 am – 3:00 pm.
Booth Information:
Single Booth – 8X8 – $350 – Includes wireless internet, two complimentary exhibitor badges, 8’ back drape, two 3’ side divider drapes, one line company booth identification name sign, one 120-volt electrical outlet, one table, two chairs.
Double Booth – 8X16 – $600 – Includes wireless internet, four complimentary exhibitor badges, 8’ back drape, two 3’ side divider drapes, one line company booth identification name sign, one 120-volt electrical outlet, two tables, and four chairs.
Vendor Registration will take place on the Technology Conference Website at http://techconference.esc6.net
Vendor Registration and fee must be received by the registration deadline of October 1, 2011, for vendor name to be in the conference program. Booth assignments will not be made until booth fee is paid in full. If the booth has not been paid by the deadline, the booth will not be guaranteed. Late registrations will be accepted as long as booths are available. If a vendor shares a booth with another vendor, the vendor submitting the registration is responsible for full payment. Deadline for requesting a booth is August 11th. No Refunds after October 7th.
Please send your full payment by October 1, 2011 to:
ESC Region VI
Attn: Melissa McClatchy
3332 Montgomery Rd.
Huntsville, TX. 77340
Phone: 936-435-8380
Email: mmcclatchy@esc6.net
Upon receipt of the vendor registration online and the full payment, confirmation of your booth reservation will be sent.
The vendor hall floor plan is posted the technology conference website at: http://techconference.esc6.net/exhibitors/vendor-hall-floor-plan/
Vendor Sponsorships:
We are seeking sponsors for the following events and/or items. Sponsors will be recognized on the conference web site, http://techconference.esc6.net , and in the conference program. If you chose to sponsor an event, please indicate which sponsorship opportunity you would like to fulfill in the vendor registration form online. All sponsorships over $1000 will receive a complimentary double booth.
- USB Drives with your logo (includes full page ad in program) $1000
- Conference website banner – Large $150
- Conference website banner – Small $100
- ¼ page program ad – $150
- ½ page program ad – $225
- Full page program ad – $400
- Breakfast Sponsorship – November 10, 2011 (includes free full page program ad) $750
- Breakfast Sponsorship – November 11, 2011 (includes free full page program ad) $750
- Lunch and Learn Nov. 10th for 50 participants. (includes free full page program ad)
Vendor makes arrangements with local restaurant for catering. - Lunch and Learn Nov. 10th for 50 participants. (includes free full page program ad)
Vendor makes arrangements with local restaurant for catering. - Lunch and Learn Nov. 11th for 50 participants. (includes free full page program ad)
Vendor makes arrangements with local restaurant for catering. - Lunch and Learn Nov. 11th for 50 participants. (includes free full page program ad)
Vendor makes arrangements with local restaurant for catering. - Conference Bags with your log and conference logo. (includes free full page program ad)
Door Prize:
All booth vendors are required to submit a door prize. Door prizes will be used in a scavenger hunt to increase traffic to your booth. Prizes must be valued at a minimum of $25.00.
If you would like to mail your door prizes, they must be delivered to Region 6 by October 31, 2011, or you can bring them on vendor set up day.
If you are providing a product that will need to be mailed to the winner, please provide a certificate and your contact information to be handed to the participant.
Conference Schedule:
Wednesday, November 9th
12:00 PM – 4:00 PM Vendor set up
Thursday, November 10th
9:00 AM – 3:00 PM Breakout sessions for registered participants
9:00 AM – 3:00 PM Vendor hall open
Friday, November 11th
9:00 AM – 3:00 PM Breakout sessions for registered participants
Breakout Sessions:
Vendors who rent a booth are eligible to present a breakout session. If interested in presenting, please submit a Presenter Proposal Form located on our website at http://techconference@esc6.net. Our Technology Conference Committee will begin reviewing proposals on October 3rd, and will select the ones that are most appropriate for our conference. We will notify you the status of your proposal as soon as the committee finalizes the program.
Additional Information:
For hotel and travel information please visit: http://techconference.esc6.net/attendees/location-and-travel/
If you have any questions as you prepare for this conference, please contact Melissa McClatchy at 936-435-8380 or mmcclatchy@esc6.net .
Read MoreVendor Information
Booth Information:
Single Booth – 8X8 – $350 – Includes wireless internet, two complimentary exhibitor badges, 8’ back drape, two 3’ side divider drapes, one line company booth identification name sign, one 120-volt electrical outlet, one table, two chairs.
Double Booth – 8X16 – $600 – Includes wireless internet, four complimentary exhibitor badges, 8’ back drape, two 3’ side divider drapes, one line company booth identification name sign, one 120-volt electrical outlet, two tables, and four chairs.
Vendor Registration will take place on the Technology Conference Website at http://techconference.esc6.net
Vendor Registration and fee must be received by the registration deadline of October 1, 2011, for vendor name to be in the conference program. Booth assignments will not be made until booth fee is paid in full. If the booth has not been paid by the deadline, the booth will not be guaranteed. Late registrations will be accepted as long as booths are available. If a vendor shares a booth with another vendor, the vendor submitting the registration is responsible for full payment. Deadline for requesting a booth is August 11th. No Refunds after October 7th.
Please send your full payment by October 1, 2011 to:
ESC Region VI
Attn: Melissa McClatchy
3332 Montgomery Rd.
Huntsville, TX. 77340
Phone: 936-435-8380
Email: mmcclatchy@esc6.net
Directions for payment by credit card can be found here.
Upon receipt of the vendor registration online and the full payment, confirmation of your booth reservation will be sent.
The vendor hall floor plan is posted the technology conference website at: http://techconference.esc6.net/exhibitors/vendor-hall-floor-plan/
Vendor Sponsorships:
We are seeking sponsors for the following events and/or items. Sponsors will be recognized on the conference web site, http://techconference.esc6.net , and in the conference program. If you chose to sponsor an event, please indicate which sponsorship opportunity you would like to fulfill in the vendor registration form online. All sponsorships over $1000 will receive a complimentary double booth.
- USB Drives with your logo (includes full page ad in program) $1000
- Conference website banner – Large $150
- Conference website banner – Small $100
- ¼ page program ad – $150
- ½ page program ad – $225
- Full page program ad – $400
- Breakfast Sponsorship – November 10, 2011 (includes free full page program ad) $750
- Breakfast Sponsorship – November 11, 2011 (includes free full page program ad) $750
- Lunch and Learn Nov. 10th for 50 participants. (includes free full page program ad)
Vendor makes arrangements with local restaurant for catering. - Lunch and Learn Nov. 10th for 50 participants. (includes free full page program ad)
Vendor makes arrangements with local restaurant for catering. - Lunch and Learn Nov. 11th for 50 participants. (includes free full page program ad)
Vendor makes arrangements with local restaurant for catering. - Lunch and Learn Nov. 11th for 50 participants. (includes free full page program ad)
Vendor makes arrangements with local restaurant for catering. - Conference Bags with your log and conference logo. (includes free full page program ad)
Door Prize:
All booth vendors are required to submit a door prize. Door prizes will be used in a scavenger hunt to increase traffic to your booth. Prizes must be valued at a minimum of $25.00.
If you would like to mail your door prizes, they must be delivered to Region 6 by October 31, 2011, or you can bring them on vendor set up day.
If you are providing a product that will need to be mailed to the winner, please provide a certificate and your contact information to be handed to the participant.
Conference Schedule:
Wednesday, November 9th
12:00 PM – 4:00 PM Vendor set up
Thursday, November 10th
9:00 AM – 3:00 PM Breakout sessions for registered participants
9:00 AM – 3:00 PM Vendor hall open
Friday, November 11th
9:00 AM – 3:00 PM Breakout sessions for registered participants
Breakout Sessions:
Vendors who rent a booth are eligible to present a breakout session. If interested in presenting, please submit a Presenter Proposal Form located on our website at http://techconference@esc6.net. Our Technology Conference Committee will begin reviewing proposals on October 3rd, and will select the ones that are most appropriate for our conference. We will notify you the status of your proposal as soon as the committee finalizes the program.
Additional Information:
For hotel and travel information please visit: http://techconference.esc6.net/attendees/location-and-travel/
If you have any questions as you prepare for this conference, please contact Melissa McClatchy at 936-435-8380 or mmcclatchy@esc6.net .
Read More